Human Resource Assistant (Fresh Graduates)

Seri Kembangan (HQ)

Job Scope:



  • To assist Recruitment team such as job posting, sourcing for potential trainees/applicants from various channels (Jobstreet, Fastjobs, Telegram, Facebook groups, etc)
  • To maintain candidates’ database and masterlist
  • To conduct phone call interview with candidates
  • To manage the hiring process including interview arrangement and conduct background check for retail store candidates
  • To support Recruitment team in general administrative duties
  • To assist in onboarding arrangement for new employees
  • To participate in company branding activities e.g. career fairs
  • Any other tasks and duties as and when assigned by superior

2. Learning & Development:

  • To assist with orientation programs and ensure the smooth transition of new hires to the job and workplace.
  • To assist with compiling Training Needs Analysis to determine the training need.
  • To assist in administering and developing annual training plans and calendar in consultation with the L&D Manager
  • To assist with coordinating & managing all on the job training.
  • To support in undertaking and overseeing the development, design, and conducting in-house training courses, including developing internal training resources
  • Support in organizing, coordinating, and communicating of all in-house courses.
  • Processing of external training request.
  • To assist with instructor/training provider performance and the effectiveness of the training programs to the participants, providing recommendations for improvements
  • Staff training records/history and Individual Development Plan.
  • Support Organizational Development initiatives, which include administering employee engagement surveys.
  • Support implementation of Learning & Development and Organizational Development special initiatives e.g. Internship Program, succession/talent retention program, competency development program, etc.
  • To maintain a systematic and completed filing system and records for audit to demonstrate actual practicing of Standard Operating Procedures (SOP), company policy, and objectives.
  • To strive to achieve the KPIs set for the department.
  • Assist in handling any HR projects and any other duties as assigned if necessary.

3.Employee Relations

  • Conduct Disciplinary Action such as preliminary investigation, witnesses’ statement, prepare investigation report, disciplinary/grievances report and managing employee attendance, etc.
  • Prepare disciplinary letters such as Warning letters, Performance Improvement Plan Letters, Charge Sheet, Suspension letters, Show Cause letters, Notice of Inquiry, and arrange panel for Domestic Inquiry sessions, etc.
  • Pro-active Industrial Relations Initiatives such as preparing email awareness, infographics communication, slide presentation, briefing arrangement on industrial relations matters, etc.
  • Deals with the related bodies such as Industrial Relations Department, Manpower Department, Industrial Court, Malaysia Employer Federation.


- Fresh graduates Diploma/Degree are encouraged to apply

- Good verbal and written communication skills (English & Bahasa Malaysia)

- Prior internship experience in Human Resources is an advantage

- Must be a team player with good interpersonal skills

- Reliable, organized and resourceful in handling tasks

- Must be able to work in HQ Seri Kembangan

Date Posted: 13 Mar 2023

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